Community of Practice Call August 20, 2020
Community of Practice Call August 20, 2020
About this Series
The Center for Ecoliteracy and LunchAssist host regular Community of Practice calls where we review the latest policy updates and highlight tools, best practices, and lessons learned from school districts and allied organizations across the state of California. This free series offers an opportunity for districts to connect with one another, share ideas, and build connections with community partners and government agencies around the state.
August 20, 2020 Call
Chat: Community of Practice Call August 20, 2020
Welcome! Please introduce yourself by typing your name, position and where you work into the chat box. What is one accomplishment you are proud of from this summer?
Good Morning All,
Hello everyone. Stephanie Bruce, Palm Springs USD. Serving 1,000,000 meals during the summer months
Anna Wolk~From Johnsburg Illinois (north of Chicago. I’m, most proud that we were able to serve our families….even though it wasn’t a lot of kids, it still helped
Good morning from Debbi Dodson at the Carton Council all the way from SUPER sunny San Diego.
Hi Everyone! My name is Nick Anicich and I'm the Farm to School Program Lead with the CA Dept. Of Food and Agriculture. One accomplishment from this summer-- the Governor included $10m in the budget for farm to school!
Hi all - Julie Fletcher, Dallas ISD. Our team will surpass 10 million meals served this summer - today!
Hello, Suzie Yamanishi, Southside School in Hollister, California, Summer... I didn't work
Morning! I'm Annie Ryu, Director of Food Services at Lawndale Elementary School District. I'm proud of our staff who have worked without much complaint throughout this whole pandemic.
Howdy all, Ed from Santa Rosa City Schools. We are most proud of safely serving kiddos this summer.
Deborah Kravitz, Del Norte Unified School District, Crescent City, CA Served 90,000 meals this summer, very small rural community
Hi Everyone! Steph Barstow from Millbury Schools in MA
Beth Haas Nebraska Dept. Education Program Specialist
Cassandra Bahr, School Lunch Program Director, Elevate Charter School,
Hello- Proud of our FVSD Task force and thanks to all the work these folks put into our plands
Morning! Erin Primer SLCUSD here! I'm proud of hosting a virtual summer cooking class for high school students with plant-forward recipes!
Eric Holliday, Director Alvord Unfied, and Proud of the effort and ability of schools to feed our community, and to feed the students of California. Great accomplishments.
Good Morning from Borrego Springs, Cathy Paredes, Food Service Director
Cindy Worthington, manager of food services in El Centro, CA.
I am Debra Appel Director of Nutrition Services for Laguna Beach USD I did finally make it to the beach last week!!
Amanda Mascia / Hunger Free Kids / San Diego Hunger Coalition = supporting our AMAZING school districts!
Emily Cena, Director of Food & Nutrition, Ramona Unified
Good morning, Christina Hecht at UC Nutrition Policy Institute
Gail Gousha, San Diego Hunger Coalition
Nora Stewart, Farm to Institution Center in San Diego, excited to build out school district farm to school lesson plans/ take home resources
Sonia Fernandez Arana:
Hello! Sonia Fernandez Arana with Let's Eat Healthy from Dairy Council of CA. Proud of the community resources we've provided to promote food access across California
Happy Friday Eve everybody-Colleen Robinson SDUSD
Hello Cathy Moen Director of Food Services of the Robla School District
Good afternoon from Virginia! Trista Grigsby, Farm to School Specialist, VA Dept. of Education
Hi! Jessica Ortega, Nutrition Specialist at Alvord Unified in CA
Good morning, Rosa Rubio from Calistoga JUSD.
Brenda Ruiz, Sacramento Food Policy Council.
2020 Quote of the Year “You’re on mute.”
Laura Burns, Wellness Policy Specialist for Virginia Department of Education. Proud of the information shared during our virtual conference this summer!
Happy Friday! Emily Penner, School of Education, UC Irvine
Hi, Tammy White from San Jacinto Unified School District! On our 2nd day of Distance Learning Grab-n-Go meal service!
Marina Navarro from Washington Unified School District in Fresno, Ca.
Director of Food Services
Amanda Bast, Nutrition Coordinator in partnership with the Ferguson-Florissant School District in Missouri. :)
Yes! Check them out here: https://www.facebook.com/NutritionServicesRUSD
Welcome everyone! We are proud of all of you!
Hi Everyone! I am a Senior Account Representative with TITAN School Solutions. We are working on multiple solutions for helping you all with feeding during this unprecedented time.
He totally does
Hope you are staying safe up there Ed. You all just don't get any breaks from fire!
OMG there are MORE ED BURKES???
Thanks Ed, this is awesome! It will be huge for us at Tahoe Truckee as well.
And thanks for Titan for helping out!
There is Ed Code that allows that Ed
ED Code 49558
Would they not know about the other child since all household members need to be listed, along with the school they attend? Or is that something that is just on the Illinois app?
Way to serve your community!!!!! KUDOS
I want to get onboard with the MOU
THANK YOU STEPHANIE!
We share everything else in school nutrition, let’s share eligibility! Thank you for doing the legwork on this Ed. We so appreciate your contributions and can’t wait to find out more!
This works for charter (if not vending) and homeschooling.
Thanks for clarifying!
Ed's idea is so HOT, he keeps a fire extinguisher on his desk! Go Ed.
Clearly the audience is right~ You DO Rock!
He’s near an exit window, too
Have you checked with your county department of social services? They will be able to match the data for you
Fast pass like at Disneyland? I’m in.
Are you creating barcodes in TITAN?
Ed, who is your provider (SIS/POS)?
Are you seeing any increase in meal service with the bar codes?
Hi Ed- We were trying to figure out the bar code in word as well but it does not work? What bar code did you use?
Most POS have bar codes
but they aren't integrated...in a letter
If you use TITAN, my understanding is that you have to use their barcodes, can’t use the SIS barcodes
there are different bar code fonts in word. You just need to find the font that works with your system
Good Call Stephanie! It is best to find the right font for your system.
Thank you for sharing and communicating, Ed! We appreciate you!
How about barcode keychains for the households?
We are doing bar codes per and grouping families by address.
GREAT JOB. Seriously, talk to your county dept. of social services. I have an mou with mine, I get the data 3 months before calpads and it is more accurate and they match the siblings
hahah! love it!
Stephanie, that is incredible!
He did it again everyone. *applause*
Absolutely Stephanie, that's the best route! We love it.
Major applause. I love to hear people going the extra mile for the kids.
Share more about where you got funding from in the CARES Act and how you got it? Please and thank you!
We are small enough to stay away from barcodes especially as we have a 40/60 free/reduced... we want to be sure we don't have optics of those with a "barcode" are free. It would happen here in our community.
Michael, what did you say your F/R percentage is?
Loving the customer service! great job Michael. Welcome to the Matrix! Great background
this type of funding mentioned needs to be expended by dec 31, correct?
Thank you so much for sharing, Michael!
We have been back to school (Distance Learning) for 3 weeks now.
Hi what did the $40,000 include
Stephanie, what is your participation compared to your summer feeding? Thank you
Question to the group: Have your schools reopened? How has meal service been going?
Our first day of school was Aug. 5th.
Cotati-Rohnert Park opened on Aug 12. Our participation has dropped by 90%
WE open 8/25, fully remote, and I don’t think our numbers will be very high. I’ve only processed 30 applications for meal benefits this summer-typically I do about 30/day
Participation dropped about 15% week 1, Increased 25% week 2 and was steady week 3. We are experiencing 120 degree temps with high humidity so people are staying home.
We have gone from serving 300 meals per day to 50.
We are only serving about 1/3 our student population
we started school on August 12th. The reopening has been rough. Our numbers are very low.
Ramona Unified starts September 1 in distance learning. I am concerned our numbers will be quite low, judging by the very low number of meal applications we have received, despite multiple avenues of advertising
participation dropped to 25% of the seamless summer counts.
Schools are on distance learning, however all sites are open for feeding. We have been serving daily, and we are averaging 1,000 meals a day, where normally we would serve 11,000. Tracking via POS and the heat have not been helping. We are constantly adapting and marketing, to help. However getting middle school and high school kids out of house after learning for 4 hours is challenging. I am optimistic it will improve. But we will all need students back in school to help with participation.
This is great information.
We're still in our first week of meal service/distance learning but we went from serving 2000 per day to 300 and we're 100% CEP!
So may parents asking for refunds on the funds in their MSB Meal Accounts.
We are serving as many meal options as we can. Breakfast, Lunch, Supper and weekend meal and snack. We are adding a week day snack next week
Yes, San Jacinto reopened with DL on Monday, August 17th. We started our 1st day of grab-n-go meal service yesterday. We served 41% of our designated households for this day. Today, we served 39% of our designated households for today.
Our counts have been very low in our area. We believe that the timing of the meal service and environmental concerns. Distance learning is pretty hands on for parents, so the timing is not working for them.
We are also a CEP school but we cannot seem to get parents engaged to pick up meals for the student
San Jacinto is serving 5B/5L/7Suppers/7Snacks
All remote learning since Aug 13th. Participation is EXTREMELY low. We were serving 2400 meal per day with Summer Feeding. We are currently serving less than 100 meals per day!! We are implementing several strategies to ensure families in need have access to school meals. Fires and heat are not helping.
@Lena I tell then we only proces refunds in June. All funds have rolled over from last year and will remain on their accounts until used.
Is anyone serving in the evening? Maybe serving when parents are off work and can come pick up meals would be more helpful? Is that feasible? like 4pm-6pm?
We feel like our counts are low for the same reason. Parents and students are just getting comfortable with DL so we expect we'll see counts improve over time.
Leyla is our honorary Chief Science Officer - thank you for sharing all of this info Leyla! Here is the article she just referenced: https://www.sfcdcp.org/wp-content/uploads/2020/08/Quick-Guide-Suspected-Confirmed-COVID-19-Schools-Childcares-Programs-FINAL-2020-08-10.pdf
Also the stress on parents and family is off the chart. Mental Health must be a focus. If anyone is using drones for meal delivery, that would be a great option.
LOL Eric, do you think CDE will approve the purchase of drones?
Thank you for sharing the links. It is great information to share with staff.
Erica Lee - what school district?
@Julie. I have the same policy, but you can't really argue under the present circumstances and the request for an exception.
@Lena I must be lucky, my parents don't argue with me, lol
We’ve heard from 3 San Diego Districts, their participation rates are around 10% of last year
Your information is so well organized, relevant, and easy to understand. Well Done CEL and LA.
@Janelle Robla School District---We even deliver meals to bus stops
I did a parent forum to reach out to parents letting them know the importance of picking up meals. I am also working with the district to offer incentives to students that pick up meals. Offering parent hours and various ideas by site to get students and parents to pick up meals. I had many communications with the district to get everyone involved. The barcode system lets us notify the schools who did not pick up meals. We are first year CEP our previous years we were P2.
Yes, drones is an approved expenditure! That is not factual, but maybe in the future it will be. Keep innovating and changing.
We have 2 pick up times, twice a week for families coordinated around K-12 DL instruction times. We offer appt. pick ups if these times do not work. Our participation will decline from parent surveys and feedback this summer once school starts Sept 2. Through in snow after October, we will likely move to mostly delivery service with our Bus Drivers....who have helped us since April!
We're using our pre-order form for weekly meal kits (including supper) as our sign in sheet.
It would be great for CDE to provide a statewide survey for participation including parent feedback if meal participation doesn't pick up once smoke, fire and heat reduces for many.
Erin that’s perfect
Thanks Fred and Stephanie for your kind remarks :)
There is an option to check off students like SFSP. You need to have it outlined in your meal counting and claiming procedures. I changed mine a few years ago and submitted via my CNIPs application.
Erin Primer- have you seen a decrease in meal ordering/
If LAUSD is allowed to do it, so is everyone else. :-)
I also sent out a parent survey asking best day and times for pick up.
We're also offering a plant-forward (meatless) meal kit so we're seeing a rise in this option and steady orders coming in (still lower than before, but we start next week).
Oh Erin, I like it!!! Always so innovative.
Without the free meal waiver, we're offering breakfast as our nutritionally adequate meal AND supper - to keep the meal kit cost lower ($10 vs $25) - IF we get waivers, we'll add lunch and offer three meals.
We aren't pushing for HR7887? Free meals for all for the school year
There are only 26 days that the House will be in session to vote until the end of the year. Bug them now while they are on vacation!!!
What Lady Bruce said! Yes, Bug them!
USDA is telling us that it will cost them too much money to offer universal meals for 20-21. USDA is spending FAR LESS dollars on our program based on our participation numbers since March 16th!!
Survey Link: https://www.surveymonkey.com/r/AdditionalStateFunding
This is all in the hands of Secretary Perdue. MITCH MCCONNELL signed off letters in support of extended free meals.
What Kat said!
Why isn't Perdue acting; CDE has not received a Denial yet.
Wow Kat I didn’t know that! If we have Mitch this might actually happen!
USDA doesn't have the authority to establish universal meals. It has to happen in the CN reauthorization which isn't going to happen again. It needs to be an act of Congress.
Yep happy to share letters signed off by over 1300 orgs nationwide include CSNA
There is disagreement on that point. A lot of folks believe the USDA has the authority.
Steph - there is a question of if they have authority - they might have it since they extended other waivers through SY 20-21
Stephanie; it is up to Secretary Perdue to extend this school year per COVID pandemic leg passed already.
For universal meals outside of COVID, yes its up to CN Reauth.
LOVE THIS - great job Lunch Assist Team!
Here's the letter sent from the Senate Ag committee to Perdue (signed by Mitch McConnell...) https://www.agriculture.senate.gov/imo/media/doc/08.17.2020%20School%20Year%20Waiver%20Final.pdf
We’re also organizing from a “pro-business” angle to extend the waivers. If you have any farmers/producers/distributors that are experiencing a dip in business, they can sign on to this letter to Perdue: https://forms.gle/e4e9mbExCMjqjkYC6
Latest letter sent to Ag Sec Perdue
This tool is AWESOME! Really great for produce purchasing. Very excited to see this put together!
Great meal calc tool!
Just wanted to share some CACFP work arounds...As long as enrichment programming is available (whether that be virtual or otherwise) meals can be offered freely to all eligible children and teens. Although attendance records are still required, regulations state that enrollment is not required to receive a supper meal. So this means siblings, other students on campus, etc. can participate. I confirmed with our CDE rep and we just need to have policies in place of how we are preventing duplicate meals...yay! This has helped our community to transition from SSO (no IDs necessary) to the NSLP.
Stephanie — doesn’t Congress technically have authority to extend waivers *for the year* through end of September? Even if authority technically expires it was my understanding that the extension could still be made.
Yes Mickinzie! Based on our parent survey they wanted two pick up times. 11-1 and 3-5.
Yes, Daily pickup can be challening, especially now that kids have to be in class during instruction so schools can have ADA. Schools want their revenue just like we do. Its unlike summer or the spring.
That's our understanding, Leyla, at No Kid Hungry.
Congress would have to pass a bill, tied to stimulus package, which talks aren’t going so hot…
But two pickup times is helpful, especially either early morning or evening. More likely to have staff in the morning to help with service
Our pick ups are 7:30 am to 9 am and again 1 to 2:30 pm on Monday/Wednesdays. Also we offer by appointment, weekly pick ups any day of the week best for families.
So easiest path = USDA/Perdue
Aside from concerns about $, my worry is that extension = admission that pandemic will be ongoing and Trumps admin doesn’t care for that.
We are also by appointment.
Link to FRAC webinar today right after this call: https://frac.webex.com/mw3300/mywebex/default.do?nomenu=true&siteurl=frac&service=6&rnd=0.2700038661061215&main_url=https%3A%2F%2Ffrac.webex.com%2Fec3300%2Feventcenter%2Fevent%2FeventAction.do%3FtheAction%3Ddetail%26%26%26EMK%3D4832534b000000045d668cbc16c9e574bd719ea5ad6c6abee61f30995e201319ed5a92e55a86d7ab%26siteurl%3Dfrac%26confViewID%3D164860768365326046%26encryptTicket%3DSDJTSwAAAAS2WnTXkYrVdzhK1iGywquMuOIvWN-Fv5P4FBgVZ4J07g2%26
This is the BEST resource, thank you to all and LUNCHASSIST! These links are fantastic.
They do, but they have to vote on that. They have not taken action anything related to CN since they provided the current waivers. they are all on vacation now and the only thing in front of them is the Universal Free Meals Bill. It is there, but no one is talking about it. with only 26 scheduled days fo the House to vote, it is going to be difficult to get it passed. The senate has yet to publish their amended schedule so if it passes the house, there will be less opportunity for it be voted on in the senate
Thank you so much for all of this information!!
I just received this and that is so cool, thank you.
Would you apply if you saw this job description? Child Nutrition Director - schedule: be available & work around the clock, vacation days off 0, salary - will equate to $5 an hour, words not allowed - stressed, tired, can't do it, don't know how to do, won't work, must be available as a punching bag for staff, must pretend to smile and say yes all the time
Colleges that have started in person, and then switched back to online, are not providing much hope that the fall will be better. I would think those same results would happen at middle schools and high schools as we have seen in other states. I think Florida and New York are testing in-person classes in the next few weeks.
Link to FoodCorps Virtual Town Hall on School Meals > https://www.facebook.com/events/1010565609384614?acontext=%7B%22source%22%3A5%2C%22action_history%22%3A[%7B%22surface%22%3A%22page%22%2C%22mechanism%22%3A%22main_list%22%2C%22extra_data%22%3A%22%5C%22%5C%22%22%7D]%2C%22has_source%22%3Atrue%7D
So incredibly helpful - thanks so much!!
Thank you Krysta, yes everyone should remember this, especially in the next few months.
#5: RUM!!! LOL!
Jennifer what is the FRAC pass code for the meeting please?
You guys are awesome! Thank you for all this info!
Catherine thank you for this CACFP workaround tip!
Yes! Thank you everyone, awesome communication!!
I think you can register for the webinar at that link and receive passcode. Let me know if that doesn’t work.
Try the FRAC link from here and the password should autopopulate: https://frac.org/events
Thank you for that!
Thank you for the wise words this morning, Krysta!
best part of being a Child Nutrition Director = all my wonderful and supportive colleagues
Thank you all! Looking forward to receiving the slides.
Beth Haas: T
Another great meeting!
Take care everyone. Be well and continue to help others be well
Fantastic, informational call. Thanks to everyone.
Thank you, I look forward to joining again. :)
We love you guys!
I am interested in the continued use of the tally or clicker count. How do we verify enrollment while using this method?
Jodi - I will send you some guidance since I know your two schools are both on the same CEP group.
You can definitely keep the tally or clicker count :)
Thank you Jennifer!
Thank you for sharing, Anna.
in CA we are not allowed to lay off staff this school year
Laura Bullene Jacobo:
I wasn't aware we could lay staff off?
CA has a state meal mandate. So we have to serve at least one nutritiously adequate meal
Yes, it is delaying the inevetable
We can't layoff in CA until July 1, 2021
Everyone is hemorraging
The math is the math!
Hey all. I just got a text from USDA...National Waivers extended!!!!!!!!
California can't lay off. so full staff cost at a small percentage of meals served. bleeding
Stephanie -- which waivers, specifically?
MHSUD retasked my staff 3 days a week to "work for the District", as we're only serving Monday, prep on Friday. Saved some Labor.
Preparing to cry
*6 to unmute
don't get too excited yet Anna Wolk!!!!
Laura Bullene Jacobo:
Maybe we were zoom bombed. .
None of us are breathing!
What does this all mean!!!!!
Everyone is shaking!
Can you forward it to me too pleaseee????
but only for summer meals, correct?
what if school is already in session
Yes, they probably just extended out a month
Laura Bullene Jacobo:
not the entire school year
okay sounds like it's only for this last summer feeding correct?
Summer meals extended?
Yes, we started the new school year, so we still need to follow the F/R/P...
Laura Bullene Jacobo:
LOL Amanda. Exaclty.
Perdue needs to get his freaking PEN going and SIGN OFF
Agreed Amanda - a Sharpie;-)
So if school has already started do we still serve NSLP not SSO?
That would be marvelious. Thank you bunches.
thanks...we can keep hoping...
Yes please keep me posted thank you
not SSo for now, anyway.
Fingers crossed for days now!
Only a small percentage of Senators have kids, hence they do not feel the ramifications, nor see the benefits, more stories from families and showing the impact of our meals will continue to move us forward. So if you started school NSLP is still the norm.
no more coffee needed
forget coffee i'm awake now
I doubt millionaire Senators would feel any pinch, with or without kids.
NSLP still the norm.
It is my understanding that eligible students must have the option to have meals available.
Yes and for the last however many years, we have all contributed indirects? It will take a mindset shift, for school districts to realize child nutrition programs may not be self-sustaining for the first time in a long time. We also were the only ones working hard to provide meals to families and community and that should be celebrated and promoted!
Me to Anna!
I totally understand it's so sad, we musy not lose hope!
The end result is we are essential to students success and as long as you feed students that is doing what is right! That is the why you exist and your passion and everyones passion for kids is the why, never give up, our kids need us.
sorry must not lose HOPE!
Anna - I love your passion - let’s keep fighting for those kiddos
We're not alone All - a GREAT BIG GROUP HUG!!!
Anna prayers are coming your way!!
Are there any additional meetings coming, or was this the last one? Lunch Assist and Center of Ecoliteracy has been fantastic with all of your resources and support, thank you so much!
don't forget to sign up for LunchAssist Pro
Thank you for your Hugs and Prayers!
It has been a pleasure and you are appreciated!
thank you all for the good info!! Definitely write your reps!!
Thanks Eric. Calls will be happening first Thursday — next one on Sep 3.
Bye everyone. Air Hugs.
is anyone fearful of "fsmc"? They are coming out of the woodwork in my state, LA.
Excellent, these calls provide hope and information, so thank you.
Thank you all!
we need each other
Thank you as well for all your support!
Thanks all take care!!
Thanks everyone, take care.0